Cowork Tahoe’s COVID-19 Site Plan
COVID-19 Preparedness Plan for Cowork Tahoe
Cowork Tahoe is committed to providing a safe and healthy workplace for all our members and clients. To ensure we have as safe and healthy a workplace as possible, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Our team is all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our members and management. Only through this cooperative effort can we establish and maintain the safety and health of our workers and workplaces.
Management and members are responsible for implementing and complying with all aspects of this COVID-19 Preparedness Plan.
Our members are our most important assets. We are serious about safety and health and keeping our members working at Cowork Tahoe. Member involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our members in this process by requesting input from members via email, communicating state and local health guidelines, and keeping all informed of new protocols and preventative measures. Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention (CDC), California Department of Public Health (CDPH) guidelines, El Dorado County Health & Human Services (EDCO HHS), and federal OSHA standards related to COVID-19, and addresses:
- hygiene and respiratory etiquette;
- engineering and administrative controls for social distancing;
- cleaning, disinfecting, decontamination and ventilation;
- prompt identification and isolation of sick persons;
- communications and instructions for members; and
- management and supervision necessary to ensure effective implementation of the plan.
Screening and policies for employees exhibiting signs and symptoms of COVID-19
Members have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess members’ health status prior to entering the workplace and to report when they are sick or experiencing symptoms.
- All members and management have been asked to do symptom and temperature checks at home prior to coming to the building.
- If sick or in a household with someone that is sick, members have been told to stay home and to contact Cowork Tahoe if they have been to the building within 14 days of symptoms.
- If symptoms begin while at Cowork Tahoe, members and staff are required to go home immediately.
Cowork Tahoe has implemented policies that promote members and management staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household.
Cowork Tahoe has also implemented a policy for informing members if they have been exposed to a person with COVID-19 at their workplace and requesting them to quarantine for the required amount of time. All members will be notified via email of exposure if they were at the facility at the same time as the infected member and likely 6 feet or less apart for 10 minutes or more. Contact tracing will be implemented using data from the Cowork Tahoe app for door access and meeting room use, as well as entryway camera records for confirmation of presence at the facility.
In addition, a policy has been implemented to protect the privacy of members’ health status and health information. Members will be notified of exposure only, not of the identity of the infected person without express permission to do so.
Basic infection prevention measures are being implemented at our workplaces at all times. Members and management are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of the day, prior to any mealtimes and after using the toilet. All customers and visitors to the workplace will be required to wash or sanitize their hands prior to or immediately upon entering the facility.
Hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) are at entrances and locations in the workplace so they can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled.
Respiratory etiquette: Cover your cough or sneeze
Face masks are required to be worn while present in the building in all common areas or while moving through the building. Management, members and visitors are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making disposable masks, tissues and trash receptacles available to all.
Social distancing of six feet will be implemented and maintained between all in the workplace through the following engineering and administrative controls:
- Desks have been moved and reduced in number to accommodate for more space between members
- Hallways are one directional to minimize contact while walking through the building
- No meetings or group events will be allowed until further notice
- Common areas, such as the lobby, have been reconfigured for lower density seating
- Shared amenities, such as those in the kitchen area, have been moved farther apart or moved from shared cabinets to the counter top to limit crowding and reduce touching of common surfaces
- All present in the building will be instructed to maintain physical separation through email communication and visual signage
- Posters are provided throughout the workspace to remind all of these guidelines
- Shared office supplies have been removed where possible and will be disinfected in between uses if needed. Cleaning supplies have been provided for member and management use at stations near any shared supplies or amenities.
- Concerns from members or visitors will be addressed as needed, and by referring back to all guidance and communications as outlined in this plan as well as state and local guidelines.
- Protective supplies, specifically disposable face masks and gloves, will be provided to members and visitors if they do not have their own, to be used in common areas and when using cleaning products, as needed. Instructions for proper use are posted at every station where these supplies are provided.
Cleaning, disinfection, and ventilation
Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, and areas in the work environment, including restrooms, the lobby, meeting rooms, and other common areas. Frequent cleaning and disinfecting will be conducted in high-touch areas, such as touch screens, controls, door handles, printers, credit card readers, delivery equipment, etc.
- Cleaning will be conducted twice weekly after hours by our custodial team
- Additional cleaning will be performed by management 2-3 times daily
- Members are expected to assist in wiping down and disinfecting common surfaces after use with cleaning and protective supplies as provided
- In the event of a member testing positive for COVID-19, an additional deep clean of the facility will be performed as quickly as possible
Appropriate and effective cleaning and disinfectant supplies have been purchased and are available for use in accordance with product labels, safety data sheets and manufacturer specifications and are being used with required personal protective equipment for the product.
- Hand sanitizer
- Fantastik spray cleaner
- Bleach, used with proper dilution
- Disinfecting wipes
- Hand soap
- Paper towels
- Disposable gloves
- Disposable face masks
The maximum amount of fresh air is being brought into the workplace, air recirculation is being limited and ventilation systems are being properly used and maintained. Steps are also being taken to minimize air flow blowing across people. Specifically, as weather permits, all operable windows will be opened at the beginning of the day and closed at the end of the day. Additional outside seating is also provided for use of outside space.
Communications and training
This COVID-19 Preparedness Plan was communicated via email to all members on 5/26/2020. Additional communication and instruction will be ongoing via email, in person conversation, and signage, and provided to all members who did not receive the initial communication.
Instructions will be communicated to visitors about: how to ensure social distancing between all present in the building; required hygiene practices; requirements that customers and visitors use face masks when present in the building. Visitors will also be advised not to enter the workplace if they are experiencing symptoms or have contracted COVID-19. This will be communicated to them through their host member as well as signage at entrances.
Management is to monitor how effective the program has been implemented by continued monitoring of local cases as reported by the local health department as well as regular feedback from members through email surveys and in person conversations. Management is to work through this new program together and update as necessary.
This COVID-19 Preparedness Plan has been certified by Cowork Tahoe management and was posted throughout the workplace 5/26/2020. It will be updated as necessary.
Certified by: Jamie Orr, Partner